Automating Pre-Alert Document Processing for Consolidated and B2B Shipments
Domain : Logistics
The Logistics company currently receives Pre-Alert documents for consolidated and B2B shipments into a single mailbox. An internal team manually sorts those files by house name, compiles combined packages per house, classifies the documents, extracts shipment data, and then posts ERP job entries linked to each house and the master document.
Challenges
- Users send Pre-Alert documents for both consolidated and B2B shipments to a designated company mailbox.
- Documents are sorted based on the respective house.
- For each house, the segregated documents are compiled into a single, combined package.
- Key shipment data—such as shipper/consignee details, cargo description, invoice details and flight details—is extracted from the classified documents.
- The extracted information is used to create corresponding ERP job entries.
Solution
Manual process was time-consuming, error-prone, and resource-intensive. To address these challenges, an automation solution was designed to fetch documents directly from the mailbox
- Perform intelligent classification by house name
- Extract the required shipment data
- Update ERP job entries.
Benefits
- 80% reduction in repetitive Manual Effort
- Reduced turnaround time & Improved data accuracy
- 95% accuracy
